Closing date: 18th August 2024
Employer:
Binghams Solicitors
68 Whetstone Lane
Birkenhead
CH41 2TF
Vacancy Description:
Binghams Solicitors are looking to recruit an Office Administrator Apprentice to join the team and provide administration support as and when required across all areas of the business.
What will the apprentice be doing?
- Working the reception area welcoming clients
- Covering the switchboard as required
- General admin tasks
- Assisting with file storage and retrieval
- Assisting with the post including occasionally taking post to the Post office
- Data entry
- Take card payments and ID from clients
- To prepare correspondence and documents through audio-typing and word processing
- To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual
- To prepare mail and enclosures for despatch
- To assist in copying and scanning documentation
- To make appointments, arrange meetings and to assist in maintaining an up-to-date diary for fee earners
- To prepare the Conference Room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting
- To provide refreshments when asked to do so
- To provide support to other support staff as required
- To provide guidance to junior and temporary secretaries when required to do so
- To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care
- To undertake any specific training when required to do so and overall to have a responsibility towards self-development
- To ensure the confidentiality of all the firm’s and clients’ documentation and information
Desired Skills and Personal Qualities:
- Communication skills
- IT skills
- Organisation skills
- Customer care skills
- Administrative skills
Training to be provided:
Level 3 Business Administrator apprenticeship standard, including:
- Knowledge, Skills & Behaviours
- Level 2 Functional Skills Maths (if required)
- Level 2 Functional Skills English (if required)
- End-Point Assessment
Weekly hours: 37.5 hours per week, Monday to Friday, 9am – 5pm
Annual wage: £12,480 to £22,308 a year
