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Business Admin Apprentice with Alliance Facilities Management
Closing date: 29th December 2024
Employer:
Alliance Facilities Management
Unit 1
Smm Business Park
Dock Road
Birkenhead
CH41 1DT
Vacancy Description:
We are seeking a motivated and organised Administrative Assistant to support our administrative team with daily operations. This is a fantastic opportunity to join a growing team and carve out a great career in our group of companies. We want someone who is driven and is seeking to build a long-term career with us, not just get a job.
What will the apprentice be doing?
General Administration
- Provide support to the office staff by managing phone calls, emails, and correspondence.
- Greet and assist visitors, directing them to appropriate contacts or resources.
- Maintain a clean, organised reception/office area and ensure all office supplies are stocked.
Document and Data Management
- Assist in filing, scanning, and archiving documents as required.
- Maintain accurate records and databases, ensuring data confidentiality and compliance with company policies.
- Prepare, edit, and distribute reports, meeting minutes, and other documentation as directed.
Scheduling and Coordination
- Support the scheduling of meetings, appointments, and conferences.
- Coordinate deliveries, mail, and courier services.
Communication and Customer Service
- Answer incoming calls and emails professionally, providing information or redirecting inquiries as appropriate.
- Assist in handling customer inquiries, following up as necessary to ensure excellent service.
- Support internal and external communications on behalf of the administrative team
- Work with the MD on promotion of the business via Social Media platforms such as LinkedIn, Facebook, etc.
Desired Skills and Personal Qualities:
- Communication skills
- IT skills
- Organisation skills
- Administrative skills
- Team Working
Training to be provided:
Level 3 Business Administrator apprenticeship standard, including:
- Knowledge, Skills & Behaviours
- End-Point Assessment
Weekly hours: 35 hours per week, Monday to Friday, 9:00am - 5pm, potential for overtime hours.
Annual wage: £22,222 a year